Client Privacy Notice

Effective: January 1, 2023.

Creative Artists Agency, LLC

Client Privacy Notice

This privacy notice (“Notice”) describes to our valued clients the U.S. privacy policies (“Policy”) of Creative Artists Agency, LLC and CAA Sports LLC (“CAA, “us” or “we”). 

Who is Covered by this Privacy Notice?

As a leading talent and sports agency, our clients are some of the most successful entertainment and sports professionals.  We have long served our clients in a manner that respects their desire for discretion and confidentiality.  This Notice is intended to summarize our data handling practices and applies to both current and former clients who are individuals residing in the United States.  The Policy does not apply to those clients residing outside the U.S., or to partnerships, corporations, trusts or other clients and entities that are not individuals.

This Notice summarizes our business practices regarding your privacy; how we collect and share personal information about you; and how you can limit our sharing or certain uses by others of this information. We may amend our Policy at any time and will provide notice of changes to our Policy in accordance with applicable law.

We Respect Your Privacy

We appreciate that, in engaging us, you provide us with your personal and financial information. We understand your concerns about how we handle that information.  We continue to follow our long-standing commitment to treat that information with care.  Doing so is an important part of how we conduct our business.

What Personal Information Do We Have and Share About You?

In performing services for you, we regularly receive, process and maintain certain personal information about you.  All such information is referred to as “your information” in this notice.  This information may include:

  • Information provided by you, including information from documents and other forms we receive from you or while performing services for you;
  • Information about your professional activities related to transactions with us or our affiliates; and
  • Information about your professional activities related to transactions with nonaffiliated third parties.

For example, we obtain information, such as your name, address, email address, telephone/fax numbers, bank account numbers, and other information from documents you submit to us.

How do We Protect Your Information?

We maintain physical, electronic, and procedural safeguards intended to protect information.  Threats to information are ever-evolving, so no safeguard is perfect.  We also rely on you to help us identify threats to your information. So, if you notice any suspicious activity, or become a victim of identity theft or fraud, please alert us as soon as possible.

With Whom Do We Share Your Personal Information?

CAA needs to share your personal information to provide services to you.  The ways we may share your information include:

  • We may disclose your information in connection with activities we undertake for you, such as in our efforts to procure engagements or employment, to process payments in connection with your professional activities, to respond to legal process, or to perform other services on your behalf that you have asked us to perform.
  • We may share your information with our affiliates (entities related to us through common ownership), so they may offer services to you and help us serve you better.
  • We may share your information with non-affiliated service providers such as attorneys, banks, administrators, and custodians, to facilitate your professional activities, enable them to perform services on our behalf, or as otherwise permitted or required by law.
  • If you prefer that we limit our sharing of your information to our affiliates or others for the purpose of offering you services, please email us privacy@caa.com.

How this Privacy Policy Relates to Your Agency or Representation Agreement

This notice is designed to help you better understand how we treat personal information we may have about you, and is intended to incorporate the terms of our representation agreement we may have with you.  Where terms of this notice differ from those contained in your representation agreement, the terms of your agreement will control our use of any information you choose to provide or give us access to. 

How to Contact Us About Privacy Matters

If you have any questions regarding this privacy policy or would like to contact us for any reason concerning our privacy practices, please email us at privacy@caa.com.

CCPA Client Privacy Notice for California Residents

CAA collects your personal information, as defined under California Consumer Privacy Act (Cal. Civ. Code § 1798.100, et. seq.) to support its business operations, including for the business purposes listed below.

We do not sell the personal information we collect from our clients. We also do not share client personal information with third parties for cross-context behavioral advertising.

We may collect the personal information categories listed below. Also listed, for each category, are CAA’s business purpose for collecting the information and our expected retention period.  Please note that in some situations, we may need to retain certain categories of personal information for longer than the disclosed period in order to comply with our legal or regulatory obligations, resolve disputes, defend against legal claims, or in other exigent circumstances.

 

Personal Information Category set forth in Cal. Civ. Code § 1798.140

Personal identifiers, including real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, social security number, driver’s license or passport number, or other similar identifiers.

  • Business or Commercial Purpose(s) for Collection/Use:
    • Effectively represent you and match you with booking opportunities; communicate with you; perform services requested by you or necessary for our representation of you; prevent, detect, and investigate fraud or other security incidents. 
  • Retention Period:
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

California Customer Records personal information (Cal. Civ. Code § 1798.80(e)), including name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.

  • Business or Commercial Purpose(s) for Collection/Use:
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you.
  • Retention Period: 
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or one year post-relationship, whichever is longer.

Characteristics of protected classifications under California or federal law.

  • Business or Commercial Purpose(s) for Collection/Use:
    • Effectively represent you and match you with booking opportunities; to perform services requested by you or necessary for our representation of you.
  • Retention Period: 
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Commercial information, including records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not collect.
  • Retention Period:
    • Not applicable.

Biometric information.

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not collect.
  • Retention Period:
    • Not applicable.

Internet and other electronic network activity information, including, but not limited to, browsing history, search history, and information about individual interactions with an Internet website, application, or advertisement.

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not typically collect from clients unless a client visits our website, in which case our website privacy policy covers this category of information.
  • Retention Period:
    • Not applicable.

Geolocation data

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not collect.
  • Retention Period:
    • Not applicable

Sensory data including audio, electronic, visual, thermal, olfactory, or similar information.

  • Business or Commercial Purpose(s) for Collection/Use:
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you.
  • Retention Period:
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Professional or employment-related information.

  • Business or Commercial Purpose(s) for Collection/Use:
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you.
  • Retention Period:
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Non-public education information as defined in the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 C.F.R. Part 99)

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not collect.
  • Retention Period:
    • Not applicable

Inferences drawn from any of the information identified above to create a profile about you reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.

  • Business or Commercial Purpose(s) for Collection/Use:
    • We do not collect.
  • Retention Period:
    • Not applicable
       

Sensitive Personal Information Category as set forth in Cal. Civ. Code § 1798.140

Social security number, driver’s license number, state identification card, or passport number.

  • Purposes for Collection; Use:
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you; protect and secure our workforce and environment.
  • Retention Period:
    • ​​​​​​​The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or one year post-relationship, whichever is longer.

Account access credentials (user names, account numbers, or card numbers combined with required access code, security code or password to access an account).

  • Purposes for Collection; Use: 
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you; protect and secure our workforce and environment.
  • Retention Period:
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or one year post-relationship, whichever is longer.

Precise geolocation (location within a geographical area of a circle with a radius of 1850 feet or less).​​​​​​​

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Racial or ethnic origin

  • Purposes for Collection; Use:
    • Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you.
  • Retention Period:
    • The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Religious or philosophical beliefs

  • Purposes for Collection; Use:
    • ​​​​​​​Perform services requested by you or necessary for our representation of you
  • Retention Period:
    • ​​​​​​​The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Union membership

  • Purposes for Collection; Use:
    • ​​​​​​​Effectively represent you and match you with booking opportunities; perform services requested by you or necessary for our representation of you.
  • Retention Period:
    • ​​​​​​​The length of our representation of you plus any legally required additional retention period for this category of personal information following conclusion of our representation of you or seven years post-relationship, whichever is longer.

Genetic Data

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Mail, email, or text messages where the content is not directed to us.

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Unique identifying biometric information

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Personal information collected and analyzed concerning health.

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Personal information collected and analyzed concerning sex life, or sexual orientation.

  • Purposes for Collection; Use:
    • ​​​​​​​We do not collect.
  • Retention Period:
    • ​​​​​​​Not applicable.

Additional information about your privacy rights under California law can be found in our online privacy policy, available at https://www.caa.com/privacy-policy. If you have any questions about this Notice, please contact privacy@caa.com.